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While sending
the shares for transfer, kindly ensure that the transfer
deed is complete in all respects particularly the
seller’s signature, broker’s stamp, SEBI registration/code
no. and the required share transfer duty paid and
the stamps are cancelled.
Kindly ensure
that the buyers and sellers have signed at appropriate
places and the buyer’s address is given in full including
pin code and telephone/fax number, if any.
Also ensure that
the transferor has put his signature in full and that
all the holder(s) of the share certificate have signed
the transfer deed. Kindly ensure the signature of
the transferor is duly witnessed.
If the transfer
deed is signed by the constituted Attorney of transferor,
kindly ensure that the registration number of the
Power of Attorney registered with IDBI/Registrar is
mentioned on the reverse of the transfer deed. Otherwise,
the transferor may be requested to have the Power
of Attorney immediately registered with IDBI before
approaching for transfer.
In case a transferee
wishes to have the transfer deed signed by his constituted
Attorney, kindly attach the necessary Power of Attorney
duly notarised. Please obtain a registration number
from IDBI. In case the transferee is acting through
his constituted Attorney, and his power of Attorney
was already registered with IDBI, quote the registration
number at the appropriate place.
In case the purchaser
is already having an existing folio number, please
quote the same in the transfer deed to facilitate
registration of new shares in the same folio number.
Sale and purchase
of shares may be done through the registered share
broker of recognised Stock Exchange.
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Transmission of shares in case of death of the shareholder
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Transmission of shares arises in case of death of
the registered shareholder. If the shares are held
in joint names, only the deceased shareholder’s
name is deleted. A copy of the death certificate
of the deceased registered shareholder duly attested
by competent authorities (magistrate, notary public,
gazetted officer, managers of nationalised banks
or official of IDBI) is to be sent alongwith the
share certificate.
In case of a
single shareholder, the shares will be transmitted
in favour of those persons who are heirs of the
deceased registered shareholder as per the Will
executed by him.
In case the
deceased shareholder has not left any Will, transmission
of the shares will be effected only on production
of succession certificate or letters of administration.
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Transposition (change in the order of holders)
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Transposition
can be resorted to change the order of holders of the
shares inter se i.e. the first holder may become second
holder or third holder and vice versa. All requests
for transposition should be sent to the Registrar alongwith
the duly filled in transfer deed without any stamping.
Transfer deed should be signed by all the holders.
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Issue of duplicate share certificate |
For defaced/damaged share certificate(s)
Duplicate share
certificate(s) are issued in lieu of defaced/ damaged
share certificates.
The defaced/damaged
share certificates may be sent with a request alongwith
relevant information to facilitate issue of duplicate
certificate(s).
In
case of theft or loss (other than postal loss) of certificate(s)
The loss of share
certificate(s) shall be reported immediately to IDBI/Registrar
alongwith certificate nos./folio no. and distinctive
nos. to stop transfer of such shares.
A complaint shall
have to be lodged with the local police station about
the loss of certificate(s) and a copy of the FIR shall
be obtained.
Simultaneously,
the Civil Court should be approached for obtaining an
order restraining IDBI/Registrar from transferring such
shares.
The request for
issue of duplicate share certificate(s) shall be sent
to IDBI/Registrar alongwith Letter of Indemnity in the
prescribed form duly stamped and a Letter of Surety,
if required.
In
case of postal loss of certificate(s)
In case the share
certificate(s) have been lost in postal transit or not
received due to postal disorder, duplicate share certificate(s)
will be issued on receipt of Letter of Indemnity and
a Letter of Surety, if required alongwith request letter.
Duplicate share
certificate(s) will be issued only after necessary notification
regarding the loss/non-receipt of the original share
certificates is given in the newspapers.
Issue
of duplicate dividend warrant(s)
Dividend warrants
are despatched immediately after the dividend is approved
at the Annual General Meeting (AGM) by the shareholders.
Shareholders who
have not received the dividend warrants within a reasonable
time after the conclusion of AGM, shall have to apply
for duplicate warrant(s) quoting the relevant folio
no. and certificate nos.
Duplicate warrants
will be issued after reconciling the Bank statement
and after it is found that the said warrant(s) have
not been encashed.
Duplicate
warrants will be issued only after receipt of suitable
Indemnity in the prescribed form.
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Revalidation of dividend warrants |
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On expiry of the
validity period, the warrant(s) need to be sent to
IDBI/Registrar for revalidation/issue of fresh warrant(s).
Correction
of mistakes in share certificate(s)/dividend warrant(s).
Requests for correction
in share certificates/dividend warrants duly signed
by all the holders may be sent alongwith the original
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Change
of address/bank details |
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Request for change in address/bank details will be entertained
only if it is in writing and signed by first shareholder
indicating their folio number. |
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Change of address/Change in the names of shareholders
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Change in the names of Individuals
Requests for change
of names shall be made together with original certificate
alongwith a copy of notification in the Official Gazette
or a newspaper or an affidavit drawn on stamp paper
of appropriate value duly sworn.
The fresh specimen
signature duly attested by a banker shall also have
to be submitted to IDBI/Registrar.
Change
in the name consequent upon marriage/ divorce
For effecting
the change of name consequent upon marriage/divorce
etc., the original certificate together with a copy
of marriage certificate/decree of divorce duly attested
by competent authorities should be forwarded to IDBI/Registrar.
Fresh specimen
signature duly attested by a banker shall also have
to be submitted to IDBI/Registrar. |
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Change in the name of Companies |
Companies desirous of changing the name in which the
share certificate has been issued shall have to furnish
a certified copy of the fresh Certificate of Incorporation
issued by the Registrar of Companies alongwith the original
share certificate.
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The marketable lot for IDBI shares is 100. Shareholders
desirous of converting their holdings into marketable
lot may forward the share certificates with a written
request duly signed by all the holders.
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De-materialisation of shares |
Shares can also be held in dematerialised
(demat) form in National Securities Depository Ltd.
(NSDL) or Central Depository Services (India) Limited
(CDSL). NSDL/CDSL are depositories where the securities
of an investor are held in electronic form through the
medium of Depository Participants (DPs). This facility
obviates the difficulties of loss, fraud, signing of
transfer deeds or delay in transfer, etc. and offers
scope for paperless trading.
To convert the
shares into demat form, the shareholders have to open
a Depository Account with a Depository Participant
(DP) for a small annual charge.
In the Demat process,
the shareholders are required to surrender the certificates
to DP for onwards transmission to IDBI. The certificates
will then be verified and if found in order, will
be dematerialised and equivalent number of shares
will be credited by DP to the account of the shareholder.
Advantages
to shareholder on holding shares in demat form are
:
- No damage or loss of certificate
eg. loss in postal transit when you applied for
shares in public issue.
- Cases of forgery or tearing
or mutilation of share certificate(s) are eliminated.
- Once you open an account with
a DP, you can buy or sell shares in electronic form
without any paperwork and without paying stamp duty
as applicable to scrip based transaction.
IDBI Capital Market
Services Ltd. (ICMS), a wholly owned subsidiary of
IDBI, has been admitted as Depository Participant
on NSDL to facilitate investors to hold securities
in electronic form. ICMS is a member of NSE, both
in the capital and debt market segments. As such,
it offers trading facility to all investors in demat
segment. If you want to avail of this facility or
if you need more information, kindly contact:
IDBI
Capital Market Services Ltd.(ICMS)
Corporate Office: ,
Bakhtawar, 8th floor,
Nariman Point, Mumbai - 400021.
Tel: +91-22-22371212.
Fax: +91-22-22882560/22882550.
Email : info@idbicapital.net
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All the correspondence relating to equity shares should
be addressed to:
Registrar of IDBI Equity Shares,
Investor Services of India Ltd., (Unit - IDBI Equity)
IDBI Building, 2nd Floor, 'A' Wing,
Plot No.39-41, Sector-11,
CBD Belapur,
Navi Mumbai - 400614
Tel.No. (022) 27578539 / 27578579 / 32660566
Fax No.(022) 27579645
Email - idbiequity@isilindia.com
Website - www.isilindia.com
For queries, investors
should quote the application no., folio no., certificate
no., subject matter, etc. They should also indicate
the full postal address including pin code and telephone/fax
no. if any.
The communication
must be legible and preferably in capital letters.
In case of valuable
documents, correspondence should be by registered
post.
Kindly keep photo-copies
of the application, share certificates, transfer deed
and postal registration slip/acknowledgement etc.
for future reference.
Any change in
the signature should be intimated to us with fresh
specimen signature duly attested by your banker (to
be signed by your Bank Branch official).
The Non Resident
Indian (NRI) shareholder may have to furnish approval
from Reserve Bank of India (RBI) where applicable.
He should give the NRO/NRE bank account number with
name and address of the bank to enable remittance
of future dividend.
While reply is
generally given within 10 days from the date of receipt
of grievance, matters like transmissions/ transfers,
etc. take about 1 month.
In the case of
issue of duplicate shares, since the procedure involved
is elaborate, it takes some more time. However, they
are issued within 6 weeks from notification of loss
in newspapers.
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